The remote board meeting is a vital element of a nonprofit’s decision-making process. It allows for a more detailed discussion of the strategic moves the organization is likely to make in the short and long term. Members are also able to address any concerns they might have. It can be difficult to conduct a successful board meeting when you are not in the same room with your colleagues.
Participants can easily get distracted when they are in virtual meetings. This is particularly true when they are glued to their tablet or laptop screens and not interacting face-to-face with other members of the board. It can also be difficult to convey nonverbal signals in a digital space that can cause misunderstandings and inconsistencies in decision-making.
You can help mitigate the effects of these issues by distributing reminders that contain the call details as well as the agenda, and also encouraging attendees to conduct a tech-check before the meeting to ensure they are able to talk clearly, hear and see clearly. You could also provide videos that explain how to navigate the settings for hardware and software of the meeting platform.
Another tactic is to try to keep your meetings as short as you can, particularly in the case of a virtual board, to reduce the chance of “zoom fatigue” developing. This will allow your participants to remain interested and give them time to concentrate on their work rather than thinking about how much they have left to do prior to the next meeting.
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